Privacy Policy

1. Overview

This Privacy Policy explains how AEVUM collects, uses, stores, and discloses personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

AEVUM is a publishing platform for finished works and long-form knowledge sharing. We collect only the information necessary to operate the service responsibly and securely.

2. Information We Collect

2.1 Information You Provide Directly

When you create an account or use the service, we may collect:

• Name and email address
• Account credentials (passwords are encrypted and never stored in plain text)
• Content you upload or publish (including PDFs, rendered pages, cover images, titles, descriptions, and metadata)
• Billing and subscription details (processed by third-party providers such as Stripe; payment details are not stored by us)
• Communications you send to us (support requests, emails, feedback)

2.2 Usage and Publishing Information

To operate and protect the service, we may also collect:

• Types of works published (e.g. book, essay, research paper, project)
• Declared or inferred intent of use (e.g. personal publishing, academic sharing, professional project)
• Sharing references and access patterns (such as referral source, link usage, and reading activity)
• Timestamps, access logs, and interaction data related to published works

This information is used only for service operation, security, analytics, and improvement, and not for advertising or profiling.

2.3 Automatically Collected Information

We may automatically collect limited technical information, including:

• IP address
• Device and browser type
• Session identifiers
• Date and time of access

This data is used for security, abuse prevention, and service reliability.

3. How We Use Your Information

We use personal information only where reasonably necessary to:

• Provide, operate, and maintain AEVUM
• Publish and display your works according to your visibility settings
• Process subscriptions and manage billing
• Communicate important service-related notices
• Provide customer support
• Monitor usage patterns to improve reliability, performance, and trust safeguards
• Detect, prevent, and respond to fraud, abuse, or unlawful activity
• Comply with legal and regulatory obligations

We do not use your data for behavioural advertising, resale, or third-party marketing.

4. Legal Basis for Processing (Australia + International)

We process personal information on the basis that it is:

• necessary to perform our contract with you (account and publishing services);
• required to comply with legal obligations;
• necessary for legitimate interests such as security, abuse prevention, and service improvement; or
• processed with your consent, where required.

5. Information Sharing and Disclosure

We do not sell your personal information.

We may disclose information only in the following circumstances:

• Service providers who assist us in operating AEVUM (e.g. hosting, storage, email delivery, payment processing), under confidentiality obligations
• Legal or regulatory requirements, including court orders or lawful government requests
• Business transitions, such as a merger, acquisition, or asset sale
• Protection of rights, safety, or integrity of AEVUM, its users, or the public

Published works are accessible according to the visibility settings chosen by the publisher. Draft and archived works are private and accessible only to the account owner.

6. Data Storage and Security

We take reasonable technical and organisational measures to protect personal information, including:

• Encrypted credentials
• Restricted access controls
• Secure storage infrastructure
• Monitoring for unauthorised access

However, no system is completely secure. You acknowledge that transmission and storage of information online carries inherent risk, and we cannot guarantee absolute security.

7. Cookies and Tracking

AEVUM uses essential cookies only, including:

• session authentication
• security and load balancing

We do not use third-party advertising cookies or behavioural tracking.

We do not track users across other websites.

8. Data Retention

We retain personal information only for as long as necessary to:

• provide the service;
• comply with legal obligations;
• resolve disputes; and
• enforce our agreements.

When you delete your account, your personal data is scheduled for permanent removal from active systems within a reasonable period (typically within 30 days), subject to legal or backup retention requirements.

9. Your Rights

Subject to applicable law, you have the right to:

• access and correct your personal information;
• request deletion of your account and associated data;
• export your published works;
• object to or restrict certain processing activities;
• lodge a complaint regarding privacy handling.

Requests can be made through account settings or by contacting us at support@aevum.works .

10. Children’s Privacy

AEVUM is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children. If we become aware that such information has been collected, we will take steps to delete it.

11. International Data Transfers

Your information may be stored or processed in countries outside Australia where our service providers operate.

Where international transfers occur, we take reasonable steps to ensure appropriate safeguards are in place, consistent with Australian privacy requirements.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated by posting an updated version on our website or, where appropriate, notifying you directly.

Continued use of AEVUM after changes take effect constitutes acceptance of the revised policy.

13. Contact

If you have questions, concerns, or complaints regarding privacy, please contact:

support@aevum.works